PRIVACY NOTICE FOR PUBLIC CASTING CALLS

Nathan Lloyd Casting (“we”, “our”, “us”) is committed to protecting your personal information. This Privacy Notice explains how we collect, use, store, and disclose your information when you submit materials for a casting call. By sending us your application, you acknowledge that you have read and understood this notice.
1. Information We Collect

When you respond to our casting call, we may collect the following:

Personal Information:

  • Name

  • Age and/or date of birth (if required for the role)

  • Contact details (email, phone number, suburb/state)

  • Any other information you choose to share in your application

Media Materials:

  • Photographs

  • Self-tape or chat-to-camera videos

  • Voice recordings

  • Showreels or CVs

Additional Information (if applicable):

  • Availability and location

  • Relevant skills or experience

  • Any access requirements you wish to share

We ask that you do not include sensitive information (such as health information, political views, or details about your ethnicity or religion) unless it is directly relevant to the casting brief and you choose to provide it.

2. How We Use Your Information

We use the personal data you submit for:

  • Assessing your suitability for the project or role

  • Sharing your materials with the production company, director, or creative team

  • Communicating with you about the casting process

  • Creating shortlists and internal casting notes

  • Complying with legal obligations or industry best practice

We will not use your information for purposes unrelated to casting without your consent.

3. Who We Share Your Information With

Your information may be shared with:

  • The production company commissioning the project

  • Directors, producers, or creative decision-makers

  • Our internal casting team

  • Third-party service providers (for example, secure file-transfer or cloud-storage platforms)

We will not sell your personal information to third parties.
 
4. How Long We Keep Your Information

We keep your information only for as long as necessary for casting purposes and any legal or contractual requirements.

In most cases:

  • Unsuccessful applications: typically retained for up to 12 months unless you request deletion sooner.

  • Shortlisted or cast applicants: retained for the duration of the production and any required retention period.

You may request deletion at any time (see Section 6).

4. How We Store and Protect Your Information

We store your materials securely using encrypted or access-controlled systems. Only authorised team members and relevant production partners will have access to your data. We take reasonable steps to prevent loss, misuse, unauthorised access, or disclosure of your information.

5. Your Rights

Depending on your jurisdiction (including the Privacy Act 1988 in Australia and/or GDPR if applicable), you may have the right to:

  • Request access to your personal information

  • Request correction of inaccurate information

  • Request deletion of your information

  • Withdraw consent (where applicable)

  • Make a complaint to a privacy regulator

To exercise your rights, contact us using the details below.

6. Contact Us

If you have questions about this Privacy Notice or wish to make a request about your data, please contact:

Nathan Lloyd Casting
Email: office@nathanlloyd.com.au
Phone: 0412 127 986
Website: www.nathanlloyd.com.au

7. Updates to This Notice

We may update this Privacy Notice from time to time. The latest version will always be available upon request or published with our casting call materials.